Developing Exam Management Website to Streamline Exam Organization in Elementary Schools

The Manage Teacher module enables administrators to handle all information related to teachers. They can easily add new teachers by entering details such as name, ID, class, status, and contact information. When there are changes, such as a new subject assignment or contact update, the admin can edit the existing teacher record like teacher status. If a teacher leaves the institution, their record can be deleted to keep the database clean and up to date.

The module provides complete control over student data. Administrators can register new students by adding their personal and academic details, such as name, ID, class, gender, place of birth, date of birth and address. When there are updates—such as class promotions, address changes, or corrections—these records can be edited directly. Instead of permanently deleting student records, the system is designed to preserve data integrity by allowing administrators to change the student’s status to “Alumni” or “Inactive.” This ensures that no important data is lost while still keeping the active database organized. However, if duplicated or invalid entries are identified, the system provides the option for permanent deletion to maintain database accuracy.

The Manage Subject module helps organize and maintain subject information. The admin can create new subjects by providing details like subject name, curriculum, and group class. If there are updates, such as a change in subject name, group class, or curriculum the admin can edit these details. When a subject is no longer offered, it can be removed from the system to prevent confusion and keep the academic structure current.

The module helps plan and organize both academic and exam schedules in a structured way. In the Session section, administrators can create and manage main schedules such as Penilaian Tengah Semester (PTS) or Penilaian Akhir Semester (PAS). This involves filling in information such as the session name, start time, end time, academic year start, and academic year end. Meanwhile, in the Sub-Session section, administrators can define more detailed schedules related to each session. This includes filling in details such as the sub-session name, start and end times, class, room, supervising teacher, exam session, and the specific subject being tested. Existing sessions or sub-sessions can be edited when there are changes in schedule or resource allocation. To maintain data accuracy, deletion is generally avoided; however, if a session or sub-session is duplicated or no longer active, its status can be changed to “Inactive” instead of being permanently removed.

The Print Schedule feature gives administrators the ability to produce printable class or exam timetables. These can be generated as PDFs or printed documents and filtered according to class and session type. This makes it easier for both students and teachers to keep track of schedules and prepare accordingly.

The Print Exam Card feature allows the system to automatically generate student exam admission cards that contain key information such as student details. This feature simplifies the exam entry process and ensures each student has all the necessary details in a professional and consistent format.

The system also provides users with the option to print exam score reports. Through this feature, users can generate and print physical copies of students’ exam results for administrative or academic use. Additionally, users can view detailed information for each exam report, including student scores, the subjects assessed, exam dates, and other relevant information such as remarks or examiner details. This feature ensures transparency and accessibility of academic performance data for both teachers and administrators.